This set of costing policies are applicable to Team Science Grants (TSG) and Clinical/Public Health Research Centres (CRCs). Total cost of a grant application includes the costs requested by the applicant(s) and India Alliance’s set contributions (including Overhead Charges and Flexible Funding Allowances).
Note: Costs requested on the application (under appropriate heads/subheads) should be commensurate with the proposed research and must be supported with scientific justification. Failure to do this may result in budget cuts. In case of an award, the Funding Committee’s would decide if the requested item/cost is appropriate. Applicants may be asked to revise budget requests at the discretion of the Funding Committee.
Directly incurred costs are actual costs that are explicitly identifiable as arising from the conduct of a project (e.g. staff salaries, equipment, materials, travel). These costs are charged as the cash value actually spent and should be verifiable by an auditable record. Costs are grouped as:
PIs (Lead PI and PIs in case of TSG, PI and co-PIs in CRCs) must hold an academic or research post and have a salary, or the guarantee of a salary, for the duration of the award period at a not-for-profit institution. If their academic or research position requires them to get full/partial salary from extramural funding, please refer to the scheme guidelines (under Eligibility and Provisions). For this, they must be based at an eligible Indian host institution and the host institution must confirm in writing that the employment contract requires them to raise their salary from extramural funding. PIs based overseas cannot seek salary from the grant.
The India Alliance retains the right to periodically review and revise its provisions for the personal support of its funded awardees.
The India Alliance will make a fixed contribution of 10% of direct costs towards indirect costs for the host institution(s). These contributions should be used to support the India Alliance funded research. This may include but is not limited to premises costs, utilities, or research management support relating to grant, etc.
On the application, the staff categories are: Research assistants, technicians, PhD students, junior research fellows, senior research fellows, research associates, senior residents, field workers, nurses, or others.
All staff requirements must be adequately justified. In the case of an award, it is at the Funding Committee’s discretion to determine if the number or amount of support requested is appropriate. Applicants may be asked to revise these requests if recommended by the Funding Committee.
Salary costs sought for support staff should commensurate with the level of skills, responsibilities, and expertise necessary to carry out the proposed research. It should include any increments to which the individual is entitled, together with the costs of expected promotions where appropriate. The costing should be in line with recent Government of India guidelines.
As the employer, the host institution is responsible for the contracts of employment of the staff concerned and, consequently, for any redundancy or other compensatory payments that may be required. Work permits, where required, are a matter of direct negotiation between the host institution and the relevant Government of India departments. Note that these would be contractual positions, for which no claims can be made to India Alliance.
Note on CRTP: Please do not add salaries for fellowships that are being requested under this provision. This component will be over and above the budget requested for CRC. The applicants must indicate the number of fellowships in response to question “Details of the project” under section Proposed Clinical/Public Health Research Centre. There are no other funds available for this provision.
The India Alliance will meet directly incurred costs of materials and consumables required to carry out the proposed research.
Funds may be requested to cover the purchase costs of animals, food, and maintenance charges (e.g. diet, bedding, disinfectant, disposal bags) and labour costs associated with the care and maintenance of animals used in the research, and for any experimental procedures involved.
In order to ensure that animal experimentation costs are accurate, applicants are advised to complete the relevant table in the application form after consultation with their animal house or relevant point of contact at the institution.
The PIs are required to apply a consistent costing methodology when presenting cost details to the India Alliance.
In case of an award, if the PIs wish to purchase/add new animal species, additional to those already approved by the Funding Committee, they will have to seek formal prior permission from the India Alliance.
Funds can be requested for equipment essential to the proposed research project. The India Alliance would provide funds for shipping and clearance charges but not for customs duties. Equipment maintenance may be requested for the duration of funding.
The India Alliance does not normally supplement support provided by other funding bodies. However, a contribution from the host institution, or other source, will normally be expected where the application includes a substantial equipment request.
The host institution is required to use the best procurement practices when purchasing equipment funded with India Alliance funds.
Access charges may be requested for the use of equipment or facilities, originally funded by the India Alliance or other sources, once the initial funding period of such facilities has ended. The use of the equipment/facilities must be essential to the proposed research. The applicants should provide Page 3 of 4 GCP_V1.0 details on how the charges have been calculated stating the cost per experiment or the percentage of time and number of hours the equipment/facilities will be used for the project.
This list (provided below) is indicative rather than exhaustive but is intended to provide guidance on the types of funds that may be requested. For the request to be considered by the India Alliance office, the requested costs should be as specific as possible, and justified for the proposed research.
These costs may include:
This can cover cost for lead applicants and support staff employed on the grant to:
The India Alliance recognizes that unanticipated costs might arise during the tenure of the project. Therefore, the India Alliance will provide contingency funds called Flexible Funding Allowance of INR 4 Lakhs per annum for the duration of funding.
This may be used at the discretion of the PIs to fund unanticipated costs on their grant. For example:
The Alliance will not provide funds for the following: